ࡱ> (*%&'` [bjbj 4&2S       2 \\\8]^$2 2B`effffN\x~rtttttt$%h6 ff  ff̋̋̋ f fr̋r̋̋ڡ  f6` `Z\F, î0^ó\ó4ó (ԀN̋ ԀԀԀn^ԀԀԀ2 2 2 S\2 2 2 \2 2 2         I N D E X  TOC \f \h \z  HYPERLINK \l "_Toc93723038" DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:  PAGEREF _Toc93723038 \h 3  HYPERLINK \l "_Toc93723039" RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:  PAGEREF _Toc93723039 \h 3  HYPERLINK \l "_Toc93723040" RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:  PAGEREF _Toc93723040 \h 3  HYPERLINK \l "_Toc93723041" PUBLIC QUESTION TIME:  PAGEREF _Toc93723041 \h 3  HYPERLINK \l "_Toc93723042" OUR LADY OF MOUNT CARMEL STUDENT COUNCIL MEETING SUGGESTIONS ARISING FROM  PAGEREF _Toc93723042 \h 4  HYPERLINK \l "_Toc93723043" APPLICATIONS FOR LEAVE OF ABSENCE:  PAGEREF _Toc93723043 \h 4  HYPERLINK \l "_Toc93723044" CONFIRMATION OF MINUTES:  PAGEREF _Toc93723044 \h 4  HYPERLINK \l "_Toc93723045" BUSINESS ARISING FROM THE MINUTES:  PAGEREF _Toc93723045 \h 4  HYPERLINK \l "_Toc93723046" 1104.13: LAW AND ORDER YOUTH CRIME ISSUES  PAGEREF _Toc93723046 \h 4  HYPERLINK \l "_Toc93723047" ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:  PAGEREF _Toc93723047 \h 4  HYPERLINK \l "_Toc93723048" PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:  PAGEREF _Toc93723048 \h 4  HYPERLINK \l "_Toc93723049" HEALTH, BUILDING AND TOWN PLANNING:  PAGEREF _Toc93723049 \h 5  HYPERLINK \l "_Toc93723050" BUILDING APPLICATIONS  PAGEREF _Toc93723050 \h 5  HYPERLINK \l "_Toc93723051" MEDICAL PRACTITIONERS RESIDENCE/STAFF HOUSING PROVISION OF  PAGEREF _Toc93723051 \h 5  HYPERLINK \l "_Toc93723052" WORKS, PLANT, PARKS AND GARDENS:  PAGEREF _Toc93723052 \h 5  HYPERLINK \l "_Toc93723053" WORKS SUPERVISORS REPORT  PAGEREF _Toc93723053 \h 5  HYPERLINK \l "_Toc93723054" PLANT REPORT  PAGEREF _Toc93723054 \h 6  HYPERLINK \l "_Toc93723055" MEDICAL PRACTITIONERS RESIDENCE CONSTRUCTION OF  PAGEREF _Toc93723055 \h 6  HYPERLINK \l "_Toc93723056" PRIMARY HEALTH SERVICE DELIVERY MEMORANDUM OF UNDERSTANDING  PAGEREF _Toc93723056 \h 6  HYPERLINK \l "_Toc93723057" RURAL HEALTH SERVICES LOSS OF  PAGEREF _Toc93723057 \h 7  HYPERLINK \l "_Toc93723058" SITE NETWORK STRATEGY IMPLICATIONS OF  PAGEREF _Toc93723058 \h 7  HYPERLINK \l "_Toc93723059" 2004/2005 STATE ROAD FUNDING ALLOCATION ADDITIONAL FUNDS  PAGEREF _Toc93723059 \h 7  HYPERLINK \l "_Toc93723060" TENDER 02/03 EVALUATION OF  PAGEREF _Toc93723060 \h 7  HYPERLINK \l "_Toc93723061" MEETING RECONVENED:  PAGEREF _Toc93723061 \h 8  HYPERLINK \l "_Toc93723062" FINANCE AND GENERAL PURPOSE:  PAGEREF _Toc93723062 \h 8  HYPERLINK \l "_Toc93723063" RATES WRITING OFF  PAGEREF _Toc93723063 \h 8  HYPERLINK \l "_Toc93723064" CO-LOCATION AND AMALGAMATION OF THE MULLEWA TELECENTRE AND THE MULLEWA TOURIST INFORMATION COMMITTEE PROPOSAL OF  PAGEREF _Toc93723064 \h 8  HYPERLINK \l "_Toc93723065" THE MULLEWA COMMUNITY TRUST MEMBER OF  PAGEREF _Toc93723065 \h 9  HYPERLINK \l "_Toc93723066" MULLEWA STREET FESTIVAL DONATION TOWARDS  PAGEREF _Toc93723066 \h 9  HYPERLINK \l "_Toc93723067" LOCAL GOVERNMENT AMENDMENT BILL SUMMARY PROVISIONS  PAGEREF _Toc93723067 \h 9  HYPERLINK \l "_Toc93723068" CAMEL PRINT DONATION OF  PAGEREF _Toc93723068 \h 10  HYPERLINK \l "_Toc93723069" AUTHORITIES TRANSFER OF  PAGEREF _Toc93723069 \h 10  HYPERLINK \l "_Toc93723070" FINANCE REPORT 30 NOVEMBER 2004  PAGEREF _Toc93723070 \h 10  HYPERLINK \l "_Toc93723071" CHIEF EXECUTIVE OFFICERS REPORT:  PAGEREF _Toc93723071 \h 11  HYPERLINK \l "_Toc93723072" REPORTS OF MEMBERS:  PAGEREF _Toc93723072 \h 11  HYPERLINK \l "_Toc93723073" NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING:  PAGEREF _Toc93723073 \h 11  HYPERLINK \l "_Toc93723074" ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS  PAGEREF _Toc93723074 \h 12  HYPERLINK \l "_Toc93723075" GENERAL BUSINESS:  PAGEREF _Toc93723075 \h 12  HYPERLINK \l "_Toc93723076" ADMINISTRATION STAFF UPDATE OF  PAGEREF _Toc93723076 \h 12  HYPERLINK \l "_Toc93723077" CLOSURE OF MEETING:  PAGEREF _Toc93723077 \h 12  MINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 15 DECEMBER 2004.  TC "DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:" \f C \l "1" DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: 1:07pm: The President declared the meeting open.  TC "RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:" \f C \l "1" RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE: PRESENT: Councillor A J Messina President (West Ward) Councillor M R Doherty Deputy President (North Ward) Councillor F W Newman (South West Ward) Councillor B I N Thomas (East Ward) Councillor M W Steele (South Ward) Councillor P T Freeman (Central Ward) Councillor L A Panting (Central Ward) Councillor L M Newman (East Ward) [in at 1:15pm] Councillor J B Thurkle (Central Ward) Councillor L J Wainwright (Central Ward) Councillor N D Johnstone (South Ward) OFFICERS: Mr G S Wilks Chief Executive Officer Ms N J Holmes Deputy Chief Executive Officer APOLOGIES: Nil. LEAVE OF ABSENCE: Nil. VISITORS: Ms Fiona Browning, Teacher Our Lady of Mount Carmel School; Aidan Tropiano, Student and Jarred Jenkin, Student.  TC "RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:" \f C \l "1" RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: Nil.  TC "PUBLIC QUESTION TIME:" \f C \l "1"  PUBLIC QUESTION TIME: The President opened the meeting for public questions. The following suggestions/requests were received:  TC "OUR LADY OF MOUNT CARMEL STUDENT COUNCIL MEETING SUGGESTIONS ARISING FROM" \f C \l "1" OUR LADY OF MOUNT CARMEL STUDENT COUNCIL MEETING SUGGESTIONS ARISING FROM Paint the bottom of the power poles to make the town look nicer Hire a person who will go around and catch the stray dogs around town Supply more equipment for the skate park eg: a half pipe Put up Christmas lights around town Repair the memorial Fix up the roads in the district Install a diving board at the pool Install shade cloth over the shallow end of the big pool Install better cricket nets and repair the pitch at the oval Keep the swimming pool open until May Install angle parking in the front of the school before next year Sweep up around the residential areas and not just the main Street Form an Under 12s Cricket team  TC "APPLICATIONS FOR LEAVE OF ABSENCE:" \f C \l "1" APPLICATIONS FOR LEAVE OF ABSENCE: Nil.  TC "CONFIRMATION OF MINUTES:" \f C \l "1" CONFIRMATION OF MINUTES: Moved: LA Panting Seconded: MW Steele council decision:That the minutes of the ordinary meeting of Council held on 17 November 2004, as printed, be confirmed. CARRIED 11/0  TC "BUSINESS ARISING FROM THE MINUTES:" \f C \l "1" BUSINESS ARISING FROM THE MINUTES:  TC "1104.13: LAW AND ORDER YOUTH CRIME ISSUES" \f C \l "1" 1104.13: LAW AND ORDER YOUTH CRIME ISSUES The Chief Executive Officer advised that attempts to meet with the Premier were unsuccessful. Shane Hill MLA has indicated that a meeting could be arranged with members of parliament on 7 January 2005.  TC "ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:" \f C \l "1" ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION: Nil.  TC "PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:" \f C \l "1" PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS: Nil.  TC "HEALTH, BUILDING AND TOWN PLANNING:" \f C \l "1" HEALTH, BUILDING AND TOWN PLANNING:  TC "BUILDING APPLICATIONS" \f C \l "1" BUILDING APPLICATIONS Moved: L M Newman Seconded: L J Wainwright council decision:That the report of building statistics for the month of November 2004 be received. CARRIED 11/0 1.30pm: Councillor Messina declared an interest in the following items and left the meeting. Councillor Doherty took the Chair.  TC "MEDICAL PRACTITIONERS RESIDENCE/STAFF HOUSING PROVISION OF" \f C \l "1" MEDICAL PRACTITIONERS RESIDENCE/STAFF HOUSING PROVISION OF Moved: L J Wainwright Seconded: N D Johnstone council decision:That Council purchase the residence at 5 Fry Street for $180,000 with Mt Gibson to remain as the tenant until such time as their lease expires. LOST 3/7  2:04pm: Councillor F Newman left the meeting 2:05pm: Councillor F Newman entered the meeting 2:05pm: Councillor Messina entered the meeting 2:05pm: Mr Bob Roden, Works Supervisor, entered the meeting  TC "WORKS, PLANT, PARKS AND GARDENS:" \f C \l "1" WORKS, PLANT, PARKS AND GARDENS:  TC "WORKS SUPERVISORS REPORT" \f C \l "1" WORKS SUPERVISORS REPORT Moved: P T Freeman Seconded: M W Steele council decision:That the Works Supervisors report, including the Parks and Gardens report, for the month of November 2004 be received, and that the following be directed for his attention: Johnson Road Councillor Thomas requested the expenditure amount on this project. Holmes Road The Works Supervisor is to meet with Mr Sanders re bitumen in Lovers Lane. Advance warning signs are to be positioned in Lovers Lane. Mt Magnet Geraldton Road Main Roads WA are to be notified of dangerous practice of traffic crossing this road at the Moonyoonooka Store, especially road trains. CARRIED 11/0  TC "PLANT REPORT" \f C \l "1" PLANT REPORT Moved: P T Freeman Seconded: M W Steele council decision:That the Plant Mechanics report be received. CARRIED 2:19pm: Mr Bob Roden, Works Supervisor, left the meeting.  TC "MEDICAL PRACTITIONERS RESIDENCE CONSTRUCTION OF" \f C \l "1" MEDICAL PRACTITIONERS RESIDENCE CONSTRUCTION OF Moved: L A Panting Seconded: B I N Thomas council decision:That no further action be taken at this time in regards to the constructions of a residence. CARRIED 11/0 Moved: P T Freeman Seconded: J B Thurkle council decision:That: Council inspect the residence at Lot 5 Elder Street to determine scope of works required to renovate as a temporary medical or senior staff residence; The Chief Executive Officer cost out the requirements of the necessary renovations; and The tenant of Lot 5 be advised that the residence is no longer available for rent. CARRIED 11/0 2:30pm: Councillor J B Thurkle left the meeting 2:31pm: Councillor J B Thurkle entered the meeting  TC "PRIMARY HEALTH SERVICE DELIVERY MEMORANDUM OF UNDERSTANDING" \f C \l "1" PRIMARY HEALTH SERVICE DELIVERY MEMORANDUM OF UNDERSTANDING Moved: L J Wainwright Seconded: P T Freeman council decision:That the draft Memorandum of Understanding between the West Australian Country Health Service, Midwest and Murchison Region, Midwest District and the North Midlands Voluntary Regional Organisation of Councils be endorsed and that the Mullewa Shire Council agree to be a signatory to such an Agreement. CARRIED 11/0 2:40pm: Councillor N D Johnstone left the meeting  TC RURAL HEALTH SERVICES LOSS OF \f C \l 1 RURAL HEALTH SERVICES LOSS OF Moved: P T Freeman Seconded: L A Panting council decision:That the Premier of Western Australia be advised of the very serious concern of the Mullewa Shire Council at the comments of the Chief Executive Officer of the West Australian Country Health Services with respect to hospital and emergency services in rural communities of less than 10,000 people and to be asked to clarify whether this is part of State Government policy and what are the implications for communities such as Mullewa. CARRIED 10/0 2:42pm: Councillor N D Johnstone entered the meeting  TC "SITE NETWORK STRATEGY IMPLICATIONS OF" \f C \l "1" SITE NETWORK STRATEGY IMPLICATIONS OF Moved: P T Freeman Seconded: M R Doherty council decision:That the Pindar, Wongoondy and Tardun communities (through Progress Associations) be advised of the proposed policy of CBH and its likely impact on Pindar, Sullivan and Wongoondy. CARRIED 11/0  TC "2004/2005 STATE ROAD FUNDING ALLOCATION ADDITIONAL FUNDS" \f C \l "1" 2004/2005 STATE ROAD FUNDING ALLOCATION ADDITIONAL FUNDS  Moved: L M Newman Seconded: M W Steele council decision:That the councils submit applications for additional funding in the 2004/2005 financial year to the Midwest Regional Road Group for all unfunded projects in the 2005/2006 financial year. CARRIED 11/0  TC "TENDER 02/03 EVALUATION OF" \f C \l "1" TENDER 02/03 EVALUATION OF Moved: M R Doherty Seconded: M W Steele council decision:That Purcher International be awarded a tender to supply an Iveco Powerstar 6700 at a price not exceeding $109,956 (inc GST) with the trade-in of a 1999 International at $95,000. CARRIED 11/0 MEETING ADJOURNED FROM 3:04PM TO 3:22PM  TC "MEETING RECONVENED:" \f C \l "1" MEETING RECONVENED: PRESENT: Councillor A J Messina President (West Ward) Councillor M R Doherty Deputy President (North Ward) Councillor F W Newman (South West Ward) Councillor B I N Thomas (East Ward) Councillor M W Steele (South Ward) Councillor P T Freeman (Central Ward) Councillor L A Panting (Central Ward) Councillor L M Newman (East Ward) Councillor J B Thurkle (Central Ward) Councillor L J Wainwright (Central Ward) Councillor N D Johnstone (South Ward) OFFICERS: Mr G S Wilks Chief Executive Officer Ms N Holmes Deputy Chief Executive Officer  TC "FINANCE AND GENERAL PURPOSE:" \f C \l "1" FINANCE AND GENERAL PURPOSE:  TC "RATES WRITING OFF" \f C \l "1" RATES WRITING OFF Moved: B I N Thomas Seconded: M R Doherty council decision:The amount of $60.00 being for Emergency Service Levies, $814.75 being for rates and the amount of $77.18 being for interest raised, be written off. CARRIED 11/0  TC "CO-LOCATION AND AMALGAMATION OF THE MULLEWA TELECENTRE AND THE MULLEWA TOURIST INFORMATION COMMITTEE PROPOSAL OF" \f C \l "1" CO-LOCATION AND AMALGAMATION OF THE MULLEWA TELECENTRE AND THE MULLEWA TOURIST INFORMATION COMMITTEE PROPOSAL OF Moved: B I N Thomas Seconded: L A Panting council decision:That the Mullewa Shire Council offer the following support to the Mullewa Telecentre and the Mullewa Tourist Promotion Committee: Agrees to the relocation of the committee to its premises on the corner of Maitland Road and Jose Street, Mullewa, for the purpose of establishment and operation of a joint facility; Authorises alterations to the premises on the corner of Maitland Road and Jose Street in accordance with appropriate scope of works and as constructed plans; Agrees to assist in the preparation, and undertake sponsorship of grants, for the purpose of assisting with building renovation and establishment; Agrees to provide free rental and to cover the cost of building insurance for the term of occupancy of the premises by the respect of, and any new, body; Agrees to provide an audit of grant funding as part of the acquittal process; and Agrees to a salary contribution of up to $17,000 per annum for a period of two years which incorporates the previous contribution of $2,000 per annum. CARRIED 11/0  TC "THE MULLEWA COMMUNITY TRUST MEMBER OF" \f C \l "1" THE MULLEWA COMMUNITY TRUST MEMBER OF Moved: M R Doherty Seconded: F W Newman council decision:That the Council appoint Mr Kevin Malaxos as a representative of Mount Gibson Mining Limited to the Mullewa Community Trust and that his deputy for the purposes of membership of the Mullewa Community Trust is Mr Chris Lee. CARRIED 11/0 Moved: B I N Thomas Seconded: M R Doherty council decision:That a special purpose account to be known as the Shire of Mullewa Structural Adjustment Fund be established for the purpose of banking such funds are payable under the Public Benefit Agreement. CARRIED 11/0  TC "MULLEWA STREET FESTIVAL DONATION TOWARDS" \f C \l "1" MULLEWA STREET FESTIVAL DONATION TOWARDS  Moved: P T Freeman Seconded: B I N Thomas council decision:That the Mullewa Street Festival Committee be supported through the provision of $1000 as well as the use of Council assets and infrastructure as considered appropriate by the Chief Executive Officer. CARRIED 11/0  TC "LOCAL GOVERNMENT AMENDMENT BILL SUMMARY PROVISIONS" \f C \l "1" LOCAL GOVERNMENT AMENDMENT BILL SUMMARY PROVISIONS Moved: F W Newman Seconded: L J Wainwright council decision:That the Council note those matters that will directly impact upon it following the passage of the Local Government Amendment Bill 3 under the provisions of the Local Government Act 1995. CARRIED 11/0  TC "CAMEL PRINT DONATION OF" \f C \l "1" CAMEL PRINT DONATION OF  Moved: B I N Thomas Seconded: M R Doherty council decision:That Councils policy with respect to the restriction on availability of the Oasis Print is reaffirmed. CARRIED 11/0  TC "AUTHORITIES TRANSFER OF" \f C \l "1" AUTHORITIES TRANSFER OF  Moved: L A Panting Seconded: L M Newman council decision:That the authorities and appointments as granted to Mr Matthew Francis Bowen be hereby cancelled and that such authorities and appointments be granted to Ms Noelene Holmes and as listed below: Bushfire Control Officer permit issuing only Authorised Person and Registration Officer Dog Act Authorised Signatory to the delivery of mail by Australia Post Authorised to make additions/amendments to the Rate Book Authorised Signatory on any of Councils cheque or financial investment accounts Corporate Firearms Licence Contact Officer Agreement with Centrelink for the provision of a direct deduction facility Centrepay Authority to authorise the cutting of keys for Mullewa Shire Council Security System No GLA 037 CARRIED 11/0  TC "FINANCE REPORT 30 NOVEMBER 2004" \f C \l "1" FINANCE REPORT 30 NOVEMBER 2004 Moved: M R Doherty Seconded: F W Newman FINANCIAL POSITION The Bank Reconciliation balances for 31 October 2004 and 30 November 2004 with comparisons to the previous year, were as follows: october 2004november 2004*municipal fund trust fund$1,274,720.92cr $123,624.87cr$1,364,569.51cr $91,381.95cr october 2003november 2003*municipal fund trust fund$914,166.42cr $12,933.72cr$1,028,964.86cr $17,697.22cr*municipal fund includes all unrestricted funds  bank statement balances: The bank balances as at 30 november 2004 were as follows: unrestricted fundsmunicipal fund cash deposit account commercial bill restricted funds reserve funds commercial bill trust fund trust fund commercial bill all of the above funds are invested with the commonwealth bank.$78,330.15cr $607,027.42cr $700,000.00cr $198,000.00cr $30,110.96cr $73,705.08crcouncil decision:That the Finance Report for the period ended 30 November 2004 be received. CARRIED 11/0  TC "CHIEF EXECUTIVE OFFICERS REPORT:" \f C \l "1" CHIEF EXECUTIVE OFFICERS REPORT: Moved: M W Steele Seconded: N D Johnstone council decision:That the Chief Executive Officers report for the month of November 2004 be received and the recommendations arising from that report be adopted: Forthcoming Meetings19.11.2004:Regional Achievers Award22.11.2004:Northern Country Zone of WALGA Executive Meeting25.11.2004:Midwest Regional Road Group06.12.2004:Interagency Meeting CARRIED 11/0  TC "REPORTS OF MEMBERS:" \f C \l "1" REPORTS OF MEMBERS: Moved: B I N Thomas Seconded: M R Doherty council decision:That the report by Councillor Thomas on the Monsignor Hawes Heritage Trail project be received and the information noted. CARRIED 11/0  TC "NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING:" \f C \l "1" NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF THE MEETING:  TC "ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS" \f C \l "1" ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS Moved: M W Steele Seconded: J B Thurkle council decision:That: The accounts numbered: Electronic Funds Transfer 1309 - 1379 (inclusive) Trust Fund 180 184 (inclusive) Municipal Fund 8711 8718 (inclusive) Municipal Fund 8742 8745 (inclusive) Municipal Fund 8753 8763 (inclusive) Direct Debits 17.11.2004; 01.12.2004 totalling $241,785.90 and Special Payments numbered Electronic Funds Transfer 1309 1312 (inclusive) Trust Fund 180 184 (inclusive) Municipal Fund 8711 8718 (inclusive) Municipal Fund 8742 8745 (inclusive) Direct Debits 17.11.2004; 01.12.2004 be passed for payment, and Accounts totalling $30,857.24 outstanding since 15 December 2004 be received. CARRIED 11/0  TC "GENERAL BUSINESS:" \f C \l "1" GENERAL BUSINESS:  TC "ADMINISTRATION STAFF UPDATE OF" \f C \l "1" ADMINISTRATION STAFF UPDATE OF Councillor L J Wainwright requested an update of the Administration vacancies. The Chief Executive Officer advised that Miss Jane Parker will be commencing as the Administration Officer on 5 January 2005 and Mrs Gaye Dennison will be commencing as Executive Secretary on 5 January 2005.  TC "CLOSURE OF MEETING:" \f C \l "1" CLOSURE OF MEETING: 4:41pm: The President closed the meeting. 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