ࡱ> FH?@ABCDEM Fbjbj== )WWwB|l+++8,t.dd|6BD=Z=Z=Z=Z=j&c nsdudududududud$pf h^d@tZ=Z=@t@tdtZ=Z=dttt@t.Z=Z=sdt@tsdttzj 7Z=5 @p.&+nt" \Od0d Jht@htMINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 16 MAY 2001. I N D E X  TOC \f \h \z  HYPERLINK \l "_Toc515772388" DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:  PAGEREF _Toc515772388 \h 3  HYPERLINK \l "_Toc515772389" RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:  PAGEREF _Toc515772389 \h 3  HYPERLINK \l "_Toc515772390" RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:  PAGEREF _Toc515772390 \h 3  HYPERLINK \l "_Toc515772391" PUBLIC QUESTION TIME:  PAGEREF _Toc515772391 \h 3  HYPERLINK \l "_Toc515772392" APPLICATIONS FOR LEAVE OF ABSENCE:  PAGEREF _Toc515772392 \h 3  HYPERLINK \l "_Toc515772393" CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS:  PAGEREF _Toc515772393 \h 4  HYPERLINK \l "_Toc515772394" ORDINARY COUNCIL MEETING HELD 18 APRIL 2001  PAGEREF _Toc515772394 \h 4  HYPERLINK \l "_Toc515772395" BUSINESS ARISING FROM THE MINUTES  PAGEREF _Toc515772395 \h 4  HYPERLINK \l "_Toc515772396" MINUTE NO. 0104.06: PARKS AND GARDENS WATER SUPPLY  PAGEREF _Toc515772396 \h 4  HYPERLINK \l "_Toc515772397" MINUTE NO. 0104.35: HOME AND COMMUNITY CARE EMPLOYEE CONCERNS  PAGEREF _Toc515772397 \h 4  HYPERLINK \l "_Toc515772398" MINUTE NO. 0104.38: MULLEWA RECREATION CENTRE REDEVELOPMENT  PAGEREF _Toc515772398 \h 5  HYPERLINK \l "_Toc515772399" ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:  PAGEREF _Toc515772399 \h 5  HYPERLINK \l "_Toc515772400" PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:  PAGEREF _Toc515772400 \h 5  HYPERLINK \l "_Toc515772401" REPORTS OF COMMITTEES:  PAGEREF _Toc515772401 \h 5  HYPERLINK \l "_Toc515772402" REPORTS OF OFFICERS:  PAGEREF _Toc515772402 \h 5  HYPERLINK \l "_Toc515772403" HEALTH, BUILDING AND TOWN PLANNING  PAGEREF _Toc515772403 \h 5  HYPERLINK \l "_Toc515772404" BUILDING APPLICATIONS  PAGEREF _Toc515772404 \h 5  HYPERLINK \l "_Toc515772405" DWELLING UNFIT FOR HUMAN HABITATION LOT 20 KEEFFE STREET MULLEWA  PAGEREF _Toc515772405 \h 6  HYPERLINK \l "_Toc515772406" SUBDIVISION APPLICATION VICTORIA LOCATION 10438  PAGEREF _Toc515772406 \h 7  HYPERLINK \l "_Toc515772407" MULLEWA ENVIRONMENT MANAGEMENT PLAN ADOPTION OF  PAGEREF _Toc515772407 \h 9  HYPERLINK \l "_Toc515772408" WORKS, PLANT, PARKS AND GARDENS:  PAGEREF _Toc515772408 \h 10  HYPERLINK \l "_Toc515772409" WORKS SUPERVISORS REPORT  PAGEREF _Toc515772409 \h 10  HYPERLINK \l "_Toc515772410" PLANT REPORT  PAGEREF _Toc515772410 \h 10  HYPERLINK \l "_Toc515772411" CONSTRUCTION CREW WORKS  PAGEREF _Toc515772411 \h 11  HYPERLINK \l "_Toc515772412" TENDER NO. 2/01 ACCEPTANCE OF  PAGEREF _Toc515772412 \h 11  HYPERLINK \l "_Toc515772413" RURAL TOWNS PROGRAM COMMUNITY AWARENESS PROJECT REPORTS  PAGEREF _Toc515772413 \h 11  HYPERLINK \l "_Toc515772414" FUNDING REVIEW PROJECT OVERVIEW  PAGEREF _Toc515772414 \h 13  HYPERLINK \l "_Toc515772415" EAST-WEST GERALDTON TO NORTH EAST GOLDFIELDS GENERAL INFRASTRUCTURE CORRIDOR REPORT ON  PAGEREF _Toc515772415 \h 15  HYPERLINK \l "_Toc515772416" LOCAL GOVERNMENT DEVELOPMENT FUND STUDY BRIEF  PAGEREF _Toc515772416 \h 16  HYPERLINK \l "_Toc515772417" DUAL REGISTRATION FIRE CONTROL OFFICERS  PAGEREF _Toc515772417 \h 18  HYPERLINK \l "_Toc515772418" TENINDEWA-BINNU ROAD LINK DEVELOPMENT OF  PAGEREF _Toc515772418 \h 20  HYPERLINK \l "_Toc515772419" VISITOR: MR P NEWMAN  PAGEREF _Toc515772419 \h 21  HYPERLINK \l "_Toc515772420" MEETING RECONVENED  PAGEREF _Toc515772420 \h 22  HYPERLINK \l "_Toc515772421" FINANCE AND GENERAL ADMINISTRATION:  PAGEREF _Toc515772421 \h 22  HYPERLINK \l "_Toc515772422" EFFLUENT SCHEME CHARGES FOR  PAGEREF _Toc515772422 \h 22  HYPERLINK \l "_Toc515772423" CHANGEOVER OF TOWN CREW UTILITY MW5002 AND MW5017  PAGEREF _Toc515772423 \h 24  HYPERLINK \l "_Toc515772424" UNPAID RATES WRITING OFF  PAGEREF _Toc515772424 \h 25  HYPERLINK \l "_Toc515772425" FINANCE REPORT 30 APRIL 2001  PAGEREF _Toc515772425 \h 30  HYPERLINK \l "_Toc515772426" HISTORIC ENGINES PRESERVATION OF  PAGEREF _Toc515772426 \h 31  HYPERLINK \l "_Toc515772427" MULLEWA FOOTBALL CLUB FINANCIAL SUPPORT  PAGEREF _Toc515772427 \h 32  HYPERLINK \l "_Toc515772428" JUVENILE CRIME ISSUES RESOLUTION OF  PAGEREF _Toc515772428 \h 34  HYPERLINK \l "_Toc515772429" AUDITORS APPOINTMENT OF  PAGEREF _Toc515772429 \h 35  HYPERLINK \l "_Toc515772430" MUNICIPAL WORKCARE SCHEME REVISED SCHEME RULES  PAGEREF _Toc515772430 \h 37  HYPERLINK \l "_Toc515772431" ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS  PAGEREF _Toc515772431 \h 38  HYPERLINK \l "_Toc515772432" CHIEF EXECUTIVE OFFICERS REPORT MAY 2001  PAGEREF _Toc515772432 \h 39  HYPERLINK \l "_Toc515772433" GENERAL BUSINESS:  PAGEREF _Toc515772433 \h 40  HYPERLINK \l "_Toc515772434" TELECENTRE VIDEO CONFERENCING  PAGEREF _Toc515772434 \h 40  HYPERLINK \l "_Toc515772435" TELECENTRE RATING  PAGEREF _Toc515772435 \h 40  HYPERLINK \l "_Toc515772436" COMMUNITY NOTICE BOARD ERECTION OF  PAGEREF _Toc515772436 \h 40  HYPERLINK \l "_Toc515772437" ANTI-GRAFFITI PAINT USE OF  PAGEREF _Toc515772437 \h 40  HYPERLINK \l "_Toc515772438" MALEY STREET CONDITION OF  PAGEREF _Toc515772438 \h 40  MINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 16 MAY 2001.  TC "DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:" \f C \l "1" DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: 1:01pm The President declared the meeting open.  TC "RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:" \f C \l "1" RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE: PRESENT: Councillor A J Messina President (West Ward) Councillor M R Doherty Deputy President (North Ward) Councillor F W Newman (South West Ward) [in at 1:02pm] Councillor B I N Thomas (East Ward) Councillor M W Steele (South Ward) Councillor G R Jenkin (Central Ward) Councillor L M Newman (East Ward) Councillor J B Thurkle (Central Ward) Councillor L J Wainwright (Central Ward) Councillor N D Johnstone (South Ward) OFFICERS: Mr G S Wilks Chief Executive Officer Mrs K L Steele Office Manager APOLOGIES: Councillor P T Freeman (Central Ward) 1:02pm Councillor F W Newman entered the meeting LEAVE OF ABSENCE: Nil  TC "RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:" \f C \l "1" RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: Nil  TC "PUBLIC QUESTION TIME:" \f C \l "1" PUBLIC QUESTION TIME: The President opened the meeting for public questions. No questions were received.  TC "APPLICATIONS FOR LEAVE OF ABSENCE:" \f C \l "1" APPLICATIONS FOR LEAVE OF ABSENCE: Nil  TC "CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS:" \f C \l "1" CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS:  TC "ORDINARY COUNCIL MEETING HELD 18 APRIL 2001" \f C \l "1" ORDINARY COUNCIL MEETING HELD 18 APRIL 2001 Correction to Minutes: Minute No. 0104.25: Warren Road Proposed Works. Motion should read: That those sections of Warren Road, Jose Street and Bowtell Street, as marked on drawing and not dedicated as a road reserve, be now so dedicated, and the area of the effluent pond be increased such that the western boundary immediately abuts Warren Road. Moved: M R Doherty Seconded: M W Steele That the minutes of the Council meeting held on 18 April 2001, as corrected, be confirmed. CARRIED 10/0  TC "BUSINESS ARISING FROM THE MINUTES" \f C \l "1" BUSINESS ARISING FROM THE MINUTES  TC "MINUTE NO. 0104.06: PARKS AND GARDENS WATER SUPPLY" \f C \l "1" MINUTE NO. 0104.06: PARKS AND GARDENS WATER SUPPLY  Councillor L Newman advised that he has been speaking with K Crowe and a bore expert about Messinas bore. The advice he has received is that the bore is blocked at the base. There is water present in the bore and an explosive will be required to clear the bore. The Chief Executive Officer advised that he has the matter in hand.  TC "MINUTE NO. 0104.35: HOME AND COMMUNITY CARE EMPLOYEE CONCERNS" \f C \l "1" MINUTE NO. 0104.35: HOME AND COMMUNITY CARE EMPLOYEE CONCERNS Councillor Thomas, on behalf of the MPS Committee, enquired as to whether or not HACC staff are being informed and kept up to date of the progress of the Service Delivery Plan. Councillor Thomas informed Council that the Service Delivery Plan will commence on 11 June 2001 and will take one month. It is anticipated that the signing over will occur in October 2001. The MPS Chairperson is Mrs Lyn Freeman and it is agreed that HACC services become an annex of the Multi Purpose Service. The Shire President suggested that the current Acting Coordinator of the Mullewa Home and Community Care remain in her acting position. Councillor Thomas requested that the Chief Executive Officer ensure that all HACC staff is informed of HACCs expected pathway.  TC "MINUTE NO. 0104.38: MULLEWA RECREATION CENTRE REDEVELOPMENT" \f C \l "1" MINUTE NO. 0104.38: MULLEWA RECREATION CENTRE REDEVELOPMENT The President addressed Council on a meeting he recently had with the Mullewa Bowling Club. He informed the Bowling Club members that A Committee will be formed, and Two representatives from each interested party, i.e. Mullewa Bowling Club, Mullewa Tennis Club and Mullewa Shire Council. The Bowling Club members voiced their concern regarding the transfer of the liquor licence. Councillors reported that overall the feedback had been positive. A Consultant will be employed to assist with the project. The Chief Executive Officer read a copy of the minutes from the meeting with the Bowling Club.  TC "ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:" \f C \l "1" ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION: Nil  TC "PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:" \f C \l "1" PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS: Nil  TC "REPORTS OF COMMITTEES:" \f C \l "1" REPORTS OF COMMITTEES: Nil 1:26pm Mr David Hadden, Councils Manager Health/Building, entered the meeting.  TC "REPORTS OF OFFICERS:" \f C \l "1" REPORTS OF OFFICERS:  TC "HEALTH, BUILDING AND TOWN PLANNING" \f C \l "1" HEALTH, BUILDING AND TOWN PLANNING:  TC "BUILDING APPLICATIONS" \f C \l "1"  BUILDING APPLICATIONS date of meeting:16 May 2001 location/address:- name of applicant:- file reference:302.06 previous minute/s & reference:- date and author:26 April 2001 - David Hadden, Manager Health/Building disclosure of interest:The Author has no Disclosure of Interest background:There were no building licences processed during the month of April 2001. comment:- consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.3.1:That the report of building activities for the month of April be received. COUNCIL DECISION:That the report of building activities for the month of April be received. CARRIED 10/0   TC "DWELLING UNFIT FOR HUMAN HABITATION LOT 20 KEEFFE STREET MULLEWA" \f C \l "1"  DWELLING UNFIT FOR HUMAN HABITATION LOT 20 KEEFFE STREET MULLEWA date of meeting:18 May 2001 location/address:Lot 20 Keeffe Street Mullewa name of applicant:Shire of Mullewa file reference:301 previous minute/s & reference:- date and author:26 April 2001 - David Hadden, Manager Health/Building disclosure of interest:The Author has no Disclosure of Interest background:The dwelling located on Lot 20 Keeffe Street Mullewa has been falling into disrepair over the last two years. Staff believes the building in its current condition could be deemed Unfit for Human Habitation under Section 135 of the Health Act 1911. comment:Staff has been dealing with a number of issues at the property over the last two years. While the building has appeared to fall into disrepair at the same time. Copy of correspondence at APPENDIX A. Of greatest concern to staff is the roof structure which is beginning to fail as evidenced by the sagging roof and displacement of tiles at the gable ends. Displaced tiles will result in ingress of storm water during winter months leading to dampness inside the building. Staff has forwarded further correspondence dated 26 April 2001 to the owner of Lot 20 Keeffe Street Mullewa by Certified Mail, requiring all items to be rectified. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.3.2:That : Staff actions to date relating to Lot 20 Keeffe Street Mullewa be endorsed, and The Manager Health, Mr Hadden, be authorised to issue an Unfit for Human Habitation Notice against the dwelling located on Lot 20 Keeffe Street Mullewa if correspondence dated 26 April 2001 is not complied with. COUNCIL DECISION:Moved: B I N Thomas Seconded: G R Jenkin That : Staff actions to date relating to Lot 20 Keeffe Street Mullewa be endorsed, and The Manager Health, Mr Hadden, be authorised to issue an Unfit for Human Habitation Notice against the dwelling located on Lot 20 Keeffe Street Mullewa if correspondence dated 26 April 2001 is not complied with. CARRIED 10/0   TC "SUBDIVISION APPLICATION VICTORIA LOCATION 10438" \f C \l "1"  SUBDIVISION APPLICATION VICTORIA LOCATION 10438 date of meeting:16 May 2001 location/address:Wubin-Mullewa Road Tardun name of applicant:R G Wilhelm file reference:513.02.201 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:- background:Correspondence has been received from the Western Australian Planning Commission in which it advises that it has received an application from R G Wilhelm to undertake the subdivision Victoria Location 10438 into two separate areas of 8.8083ha and 27.7475ha. These Lots will be intersected by the Wubin-Mullewa Road and just south of the Tardun townsite. comment:Attached at APPENDIX B is a copy of a map showing the proposed subdivision. The applicant proposes to subdivide the single Lot for farm management purposes. He advises that the land is currently part of a large farm operation with the adjacent Location 4225 and the road hinders the use and management of the farm and the movement of large farm machinery used under normal farming practices. There is no indication that the applicant proposes to amalgamate any of the newly created Lots with an adjoining larger Lot. The Council has previously been concerned that the creation of small rural Lots outside of the area adjoining the Mullewa townsite may lead to unviable land holdings. In the absence of any other information this application would normally not be supported. statutory environment:The Western Australian Planning Commission is the determining organisation and Council views are sought for information. policy implications:There are no known policy implications on this matter. financial implications:There are no known financial implications on this matter. strategic implications:There is concern that the creation of small Lots of this size in a broadacre agricultural context are not viable and will lead to problems associated with compliance in matters such as bush fires if allowed to develop. voting requirements:- officer recommendation item no. 10.3.3:That the Ministry of Planning be advised that there is objection to the application from R G Wilhelm to the subdivision of Victoria Location 10438 as it is not considered that, in the absence of any other information, that a broadacre land holding of this size be encouraged. COUNCIL DECISION:Moved: J B Thurkle Seconded: B I N Thomas That the Ministry of Planning be advised that there is objection to the application from R G Wilhelm to the subdivision of Victoria Location 10438 as it is not considered that, in the absence of any other information, that a broadacre land holding of this size be encouraged. CARRIED 10/0   TC "MULLEWA ENVIRONMENT MANAGEMENT PLAN ADOPTION OF" \f C \l "1" MULLEWA ENVIRONMENT MANAGEMENT PLAN ADOPTION OF date of meeting:16 May 2001 location/address:- name of applicant:- file reference:301 previous minute/s & reference:HB0104.03; 0104.13 date and author: 10 May 2001 - David Hadden, Manager Health/Building disclosure of interest:The Author has no Disclosure of Interest background:A number of Perth based Councils have produced Environment Management Plans for their local authorities. Councils Manager Health/Building, in conjunction with Councils Consultant Health & Safety Officer, has produced an Environment Management Plan for Mullewa. This item was referred from Councils meeting of 18 April 2001. comment:There is currently no legislative requirement to produce these management plans. However, staff believes that in time this requirement will be forced upon local authorities. Attached at APPENDIX C is a copy of the Mullewa Environment Management Plan. statutory environment:There are no known statutory implications at this time. policy implications:Inclusion of the Shire of Mullewa Environment Management Plan into Councils Policy Manual subject to Council approval. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirements:- officer recommendation item no. 10.3.4: That the Environment Management Plan be adopted and included in the Councils Policy Manual. COUNCIL DECISION:Moved: M R Doherty Seconded: J B Thurkle That the Environment Management Plan be adopted and included in the Councils Policy Manual. CARRIED 10/0   TC "WORKS, PLANT, PARKS AND GARDENS:" \f C \l "1" WORKS, PLANT, PARKS AND GARDENS:  TC "WORKS SUPERVISORS REPORT" \f C \l "1" WORKS SUPERVISORS REPORT date of meeting:16 May 2001 date and author:8 May 2001 - Bob Roden, Works Supervisor disclosure of interest:The Author has no Disclosure of Interest comment:A report on activities for the preceding month of April 2001, including a Parks and Gardens report on the Works Crew, is attached at APPENDIX A. voting requirement:- officer recommendation item no 10.4.1:That the Works Supervisors Report incorporating the Parks and Gardens activities be received. COUNCIL DECISION:Moved: M W Steele Seconded: F W Newman That the Works Supervisors Report incorporating the Parks and Gardens activities be received. CARRIED10/0 1:38pm Mr David Hadden left the meeting.  TC "PLANT REPORT" \f C \l "1"  PLANT REPORT date of meeting:16 May 2001 date and author:8 May 2001 - Kerry Tucker, Plant Mechanic disclosure of interest:The Author has no Disclosure of Interest comment:A report on the activities for the month of April 2001 is attached at APPENDIX B. voting requirement:- officer recommendation item no 10.4.2:That the Plant Mechanics report be received. COUNCIL DECISION:Moved: M W Steele Seconded: F W Newman That the Plant Mechanics report be received. CARRIED 10/0   TC "CONSTRUCTION CREW WORKS" \f C \l "1" CONSTRUCTION CREW WORKS  The President asked Councillor F Newman if the construction Crew had completed work on Erangy Spring Road. Councillor Newman informed the President that the work had been completed and six corners had been done. They did an excellent job. The Chief Executive Officer advised that the Construction Crew intended working on the Eves/Moore Road corner but is unable to find a gravel source as the pit that was to be used is under Skeleton Weed quarantine.  TC "TENDER NO. 2/01 ACCEPTANCE OF" \f C \l "1" TENDER NO. 2/01 ACCEPTANCE OF Moved: M R Doherty Seconded: B I N Thomas That a John Deere 77CH be purchased for a price no more than $253,000.00, GST inclusive, with the trade-in of the Backhoe and 670B John Deere. CARRIED 10/0  TC "RURAL TOWNS PROGRAM COMMUNITY AWARENESS PROJECT REPORTS" \f C \l "1" RURAL TOWNS PROGRAM COMMUNITY AWARENESS PROJECT REPORTS date of meeting:16 May 2001 location/address:Mullewa townsite name of applicant:Agriculture Western Australia file reference:208.02.799 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Correspondence has been received from the Rural Towns Program from Agriculture Western Australia in which it provides a summary of the reports for this Council following its participation in last years Community Boreholes Project. The summary reports upon the drilling, test pumping, groundwater modelling and surface water interaction work which was undertaken following construction of the boreholes. It contains conclusions and recommendations as to what follow-up work is required and will assist Council to form the basis of future funding applications. The next funding round under the Rural Towns Program closes on Friday 18 May 2001. comment:Attached at APPENDIX C is correspondence from the Rural Towns Program including the summary and recommendations as previously mentioned. The document is only a summary with the full report still in preparation. The report indicates that the water table as monitored in November 2000 along the main valley floor within the townsite was less than 2 metres below ground level but it increased upslope from the valley floor. There is an implication that groundwater problems that have developed in the townsite have resulted substantially from recharge occurring from within the townsite. There is no indication that there has been substantial impact from agricultural catchment clearing. The options available in dealing with a high groundwater level is to treat the cause by reducing groundwater recharge or treat the problem by abstracting groundwater. The report goes to indicate that Mullewa is fortunate in that the recharge is likely to be occurring from within the Mullewa townsite and therefore may be easier to treat than would an agricultural catchment recharge issue. There is no evidence in the report to effectively identify from exactly where the recharge within the townsite is coming from but does recommend that there are some management options that have beneficial side effects to reduce the groundwater level and that it would be wise to make changes sooner rather than wait for long term groundwater information. The report does reveal some likely implications that would occur if there was groundwater abstraction through pumping and these would need to be managed effectively by the Council should this option be chosen. This summary needs to be considered in conjunction with the full report at such time it is received and that more detailed examination by a person with relevant experience in that area may need to occur. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.4.3:That The summary report on the Mullewa Community Bores Project from the Rural Towns Program be received; That the full report be awaited and considered in conjunction with the Summary Report; Both reports be referred to Mr Mike Barr and a copy to the Mullewa Land Conservation District Committee in order to determine the appropriateness and effectiveness of taking action as recommended within the reports. COUNCIL DECISION:Moved: M R Doherty Seconded: M W Steele That The summary report on the Mullewa Community Bores Project from the Rural Towns Program be received; That the full report be awaited and considered in conjunction with the Summary Report; Both reports be referred to Mr Mike Barr and a copy to the Mullewa Land Conservation District Committee in order to determine the appropriateness and effectiveness of taking action as recommended within the reports. CARRIED 10/0   TC "FUNDING REVIEW PROJECT OVERVIEW" \f C \l "1"  FUNDING REVIEW PROJECT OVERVIEW  date of meeting:16 May 2001 location/address:Mullewa Shire name of applicant:Fire and Emergency Services file reference:401 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Chief Executive Officer was a member of the Local Government Reference Group which provided information to FESA and forms part of this report. background:Correspondence has been received from the Fire and Emergency Services Authority in which it has provided to Council a document entitled An Overview of a Proposed New Funding System for the Provision of Emergency Services through FESA. The document is intended to form the basis for discussion amongst local authorities in order to provide input and feedback to the FESA organisation. A series of meetings will be arranged during May and June to give local government authorities the opportunity to comment on the Paper. In summary it is intended that a property based levy will be imposed across the State to fund the Fire and Emergency Service, the Bush Fire Service, SES, and Marine Rescue. This property levy will be graduated and will replace revenues provided by local government and insurance policy holders. The document intends to set down parameters for a proposed new funding system. It will apply to various emergency services under the control of Fire and Emergency Services Authority. It will require extensive consultation with local government and other key stakeholders and the final approval of the government. The proposal document is the basis for consultation only and has at this time no formal endorsement of government. comment:Attached at APPENDIX D is a copy of the Funding Overview. Your particular attention is drawn to pages 4 8 in which a summary of the report is given. Effectively under the Emergency Services Levy (ESL) properties in the Mullewa Shire which would be categorised as Service Level 5 will pay a flat rate per property as part of the rates collection system. Local government would also pay this levy to the State Government pool and from that pool all expenditure associated with the FESA and BFS units within the Shire would be drawn. The requirement therefore the local government authority to draw from its own revenue for the funding of BFS services would be substantially reduced as will the need for volunteer brigades to undertake their own fundraising activities. Some activities however presently undertaken by the local government with respect to administration of the Bush Fire Act e.g. inspections and enforcements, would still be a cost as drawn against the local government authority and would not be dispersed from the State Levy System. The adoption of an Emergency Services Levy will go a considerable way to reducing the inequity between the Volunteer Bush Fire Service and the Fire and Emergency Services Authority. It would clearly provide a sufficient pool of funds to ensure that all local governments had access to appropriate standards of fire equipment without recourse to the financial abilities to raise funds within their respective communities. It can be expected that savings would accrue to those residents who currently pay for the provision of fire services through the Councils rating system and who have their properties insured within gazetted fire districts. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:Unknown. It is expected however that if the ESL was adopted the costs of fire prevention and suppression incurred by the local government authority would be substantially reduced as would those incurred by the community in supporting their volunteer brigades. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.4.4:That The overview of the proposed new funding system for the provision of emergency services through the Fire and Emergency Services Authority be received, and It be referred to Councils June meeting for an appropriate response to government following examination. COUNCIL DECISION:Moved: N D Johnstone Seconded: L J Wainwright That The overview of the proposed new funding system for the provision of emergency services through the Fire and Emergency Services Authority be received, and It be referred to Councils June meeting for an appropriate response to government following examination. CARRIED 10/0   TC "EAST-WEST GERALDTON TO NORTH EAST GOLDFIELDS GENERAL INFRASTRUCTURE CORRIDOR REPORT ON" \f C \l "1"  EAST-WEST GERALDTON TO NORTH EAST GOLDFIELDS GENERAL INFRASTRUCTURE CORRIDOR REPORT ON date of meeting:16 May 2001 location/address:Mid West and North East Goldfields name of applicant:Dampier-Bunbury Natural Gas Pipeline Sales Steering Committee file reference:505.01.04 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Correspondence has been received from the Gas Pipeline Sales Steering Committee in which it has provided to Council for information a copy of the route selection study for the proposed East-West General Infrastructure Corridor. The Committee was seeking in March 2001 comments with respect to the proposed alignment and further proposes to appoint consultants to carry out environmental, heritage and survey work to ensure that the alignment meets the requirements of the Environmental Protection Authority and the Aboriginal Cultural Materials Committee. comment:Attached at APPENDIX E is a copy of the Executive Summary which forms part of the report. The report document is substantial and consists of 51 pages plus associated maps and appendixes. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.4.5:That The Report be received, Every endeavour be made to ensure that the maximum benefit is derived through the positioning of the Corridor for the Mullewa community, and Where requested, the Council will act on behalf of effected landowners to ensure that equitable arrangements for the establishment of the Corridor occur. COUNCIL DECISION:Moved: M R Doherty Seconded: M W Steele That The Report be received, Every endeavour be made to ensure that the maximum benefit is derived through the positioning of the Corridor for the Mullewa community, and Where requested, the Council will act on behalf of effected landowners to ensure that equitable arrangements for the establishment of the Corridor occur. CARRIED 10/0 2:06pm Councillor Jenkin left the meeting  TC "LOCAL GOVERNMENT DEVELOPMENT FUND STUDY BRIEF" \f C \l "1"  LOCAL GOVERNMENT DEVELOPMENT FUND STUDY BRIEF date of meeting:16 May 2001 location/address:Shires of Mullewa, Chapman Valley and Northampton name of applicant:- file reference:208.02.700 previous minute/s & reference:0012.29; 0010.19; W0010.03; F0005.06 date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Mr Peter Newman of P C Newman Consulting has been undertaking a review of the road work functions in the Shires of Mullewa, Northampton and Chapman Valley. The intention was to examine the existing road maintenance construction operations in those three local government authorities with a view of benchmarking them against private industry and determining whether it was effective and efficient for the local government to continue to deliver such services within a competitive market. Mr Newman has concluded his report and a copy is provided to Council under separate cover. It will be necessary to examine the report and determine the direction which, in the Councils view, is the most appropriate to take to improve the efficiency of road construction and road maintenance operations. comment:Attached at APPENDIX F is a copy of the Executive Summary which accompanies the report. The key findings are: That the local government should not blanket contract out all of its roadwork functions but only utilise contractors where there is competitive advantage or where the work volume exceeds the Shires core capability; The Council should look at a re-engineering process with a day labour force of either - Working two road construction crews on a six or seven days on and six or seven days off basis, or - Increasing the working hours of existing workers under an enterprise form of agreement, and That Councils continue to explore the possibility of securing community based road funds based on cooperative work programs with the local community. The options available to the consultant were clear and they were to determine whether it would be more effective to totally contract out all of Councils roadworks function and what would be the impacts of doing so, or to retain a core or a full day labour force under the most efficient available conditions. If it is accepted as the report indicates that total contracting out would not be successful, the Council would need to determine which of the more flexible working arrangements utilising its existing works crew, would be appropriate. On page six of the Executive Summary there are a number of initiatives that would need to be undertaken as part of the restructure of workforce operations. No detailed work has been undertaken with respect to the cost/benefit of either a seven days on seven days off crew or increasing the working hours under enterprise agreement. It will be difficult to determine in the current industrial climate what form of individual agreement will be able to be concluded with Councils workforce to achieve greater efficiencies. It may only be possible at this time to identify the preferred option and commit resources as far as practical to achieving more flexible objectives. Mr Newman will be addressing Council on Wednesday 16 May 2001 at 3:00pm on his report. There is provision within the existing budget as provided through the State Government under the Local Government Development Program to undertake an implementation process with respect to any recommendations as adopted by the Council arising from this report. Councils original commitment to the process was approximately $5,000.00 in cash and kind. That commitment still remains. The approval of the Department of Local Government has been obtained such that excess funds currently unspent following the completion of this report, can be used to allow the three local governments to commence to implement their preferred option. consultation:- statutory environment:The current statutory environment is uncertain. Any restructure of working hours and conditions, even though workers are covered by Federal Awards, will be impacted upon by the State Government. It is very difficult to determine the extent of flexibility that the Council may be able to obtain in negotiating with its workforce. policy implications:There are no known policy implications at this time. financial implications:Currently unknown except for existing commitment by way of the sum of $5,000.00 to the program. It is expected that the 2001/2002 year will be taken up working through the implementation process. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.4.6:That The report from P C Newman Consulting be received; Based upon the report and presentation by Mr Newman a determination made as to the most effective and efficient way of restructuring Councils workforce, and Implementation program using the balance of funds under the Local Government Development Program be implemented in order to achieve the objects of the restructure. COUNCIL DECISION:Moved: J B Thurkle Seconded: M W Steele That The report from P C Newman Consulting be received; Based upon the report and presentation by Mr Newman a determination made as to the most effective and efficient way of restructuring Councils workforce, and Implementation program using the balance of funds under the Local Government Development Program be implemented in order to achieve the objects of the restructure. CARRIED 10/0 2:20pm Councillor Jenkin returned to the meeting at 2:20pm 2:20pm Councillor L M Newman left the meeting at 2:20pm  TC "DUAL REGISTRATION FIRE CONTROL OFFICERS" \f C \l "1"  DUAL REGISTRATION FIRE CONTROL OFFICERS date of meeting:16 May 2001 location/address:Shire of Chapman Valley name of applicant:Shire of Chapman Valley file reference:401 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Correspondence has been received from the Shire of Chapman Valley in which it seeks the dual registration of its Yuna Fire Control Officer, Mr Murray Brooks, within the Shire of Mullewa specifically for fire control requirements for land within the Mullewa Shire adjacent to the Yuna area. It is noted in the correspondence that there have been incidents where landowners in the Mullewa Shire have breached the requirements of the Bush Fire Act fully aware that the Shire of Chapman Valley Fire Control Officers are unable to prosecute due to the area being out of their jurisdiction. comment:At the recent Bush Fire Group meeting it was determined that the Shire of Chapman Valleys Senior Ranger, Mr Earl ODonnell, be given dual registration powers to act within the Mullewa Shire. The powers given to Mr ODonnell are those traditionally conferred upon Fire Control Officers located within the Mullewa Shire except he will not have the power to issue permits to burn, and in the event of fighting a fire within this Shire any local Fire Control Officer would take precedence over his authority. The extending of similar authority to Mr Murray Brooks, the Fire Control Officer for the Yuna Brigade would be supported. Currently Council is seeking the dual registration of the Mullewa Fire Control Officers for Tenindewa West, Tenindewa East and Ambania with the Chapman Valley Shire. consultation:- statutory environment:The Bush Fires Act 1954 and Regulations policy implications:Council has instructions to Fire Control Officers as part of the appointment process financial implications:There are no known financial implications at this time. strategic implications:It is appropriate to ensure that the prevention and suppression of fires adjoining Council boundaries are handled efficiently. voting requirement:- officer recommendation item no 10.4.7:That Mr Murray Brooks, Fire Control Officer for the Yuna Brigade within the Shire of Chapman Valley, be appointed a Fire Control Officer to the Shire of Mullewa in accordance with the standard instructions to Fire Control Officers as determined by this authority but: Without the authority to issue burning permits, and In the event of fighting a fire within the Mullewa Shire any local Fire Control Officer would take precedence over his authority. COUNCIL DECISION:Moved: L J Wainwright Seconded: N D Johnstone That Mr Murray Brooks, Fire Control Officer for the Yuna Brigade within the Shire of Chapman Valley, be appointed a Fire Control Officer to the Shire of Mullewa in accordance with the standard instructions to Fire Control Officers as determined by this authority but: Without the authority to issue burning permits, and In the event of fighting a fire within the Mullewa Shire any local Fire Control Officer would take precedence over his authority. CARRIED 10/0   TC "TENINDEWA-BINNU ROAD LINK DEVELOPMENT OF" \f C \l "1"  TENINDEWA-BINNU ROAD LINK DEVELOPMENT OF date of meeting:16 May 2001 location/address:Tenindewa-Binnu Road name of applicant:Government of Western Australia file reference:703.14 previous minute/s & reference:0009.11; W0009.05; 0006.18; W0006.07; 0004.16; W0004.03; W0003.04 date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Cooperative works between the Shires of Mullewa, Chapman Valley and Northampton in conjunction with Main Roads WA have concluded on the Binnu to Tenindewa Road project. A report from Main Roads WA on that project has been received. comment:Attached at APPENDIX G is a copy of the Binnu-Tenindewa project report as compiled by Main Roads WA. The report is commended for Councils action and attention. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.4.8:That the Binnu-Tenindewa Project Review Report as received from Main Roads WA be received. COUNCIL DECISION:Moved: M R Doherty Seconded: J B Thurkle That the Binnu-Tenindewa Project Review Report as received from Main Roads WA be received. CARRIED 10/0 2:27pm Councillor Thurkle was absent from the meeting from 2:27pm to 2:29pm 2:28pm Mr G S Wilks was absent from the meeting from 2:28pm to 2:32pm  TC "VISITOR: MR P NEWMAN" \f C \l "1" VISITOR: MR P NEWMAN 2:32pm Mr P Newman entered the meeting at 2:32pm 2:33pm Mr M Bowen, Councils Manager Finance, entered the meeting at 2:33pm 2:36pm Councillor L Newman returned to the meeting at 2:36pm Mr Peter Newman of P C Newman Consulting Pty Ltd, presented Council with a summary of his feasibility study into restructuring Shire roadworks, construction and maintenance operations. He noted that There is an insufficient number of contractors for Shires to utilise; Private contractors are unable to provide all services required by Council; In most cases Council provides the services at a cheaper rate, and Contractors are competitive in drainage, grid floodways construction and asphalt laying The findings suggest that blanket contracting for all road functions is not justified for efficiency purposes Council could re-engineer internal operations by increasing the number of hours and days the road crew work. This can be achieved by either working two construction crews on 6/7 days on, then 6/7 days off, or increase working hours of each worker, introducing an Enterprise Agreement in order to reduce penalty rates. In order for Council to become more cost effective and efficient in construction, the following points must be considered: In Summary Develop agreements that the workers are happy with; Introduce cost centres for a more commercial focus: Introduce an incentive program; Allocate budgets for each cost centre and develop Service Agreements; Develop roadwork guidelines and standards; ISO 9000 Accreditation; Accurately measure costs of services; Share plant with neighbouring Shires by contracting out; Obtain advice from Main Roads regarding best practices for road building and the appropriate machinery; Purchase materials in bulk with neighbouring Shires to reduce cost President Messina thanked Mr P Newman for his address. MEETING ADJOURNED FROM 3:26PM TO 3:40PM  TC "MEETING RECONVENED" \f C \l "1" MEETING RECONVENED PRESENT: Councillor A J Messina President (West Ward) Councillor M R Doherty Deputy President (North Ward) Councillor F W Newman (South West Ward) Councillor B I N Thomas (East Ward) Councillor M W Steele (South Ward) Councillor G R Jenkin (Central Ward) Councillor L M Newman (East Ward) Councillor J B Thurkle (Central Ward) Councillor L J Wainwright (Central Ward) Councillor N D Johnstone (South Ward) OFFICERS: Mr G S Wilks Chief Executive Officer Mrs K L Steele Office Manager  TC "FINANCE AND GENERAL ADMINISTRATION:" \f C \l "1" FINANCE AND GENERAL ADMINISTRATION:  TC "EFFLUENT SCHEME CHARGES FOR" \f C \l "1"  EFFLUENT SCHEME CHARGES FOR Disclosure of Financial Interest Item. 10.5.1 Councillors Messina, Doherty and Thomas Prior to any consideration of Item 10.5.1 Councillors Messina, Doherty and Thomas disclosed a financial interest in this matter. The nature of their interest is that they own property connected to the effluent scheme. 3:45pm Councillors Messina, Doherty and Thomas left the meeting at 3:45pm 3:45pm Councillor F Newman became the Presiding Person date of meeting:16 May 2001 location/address:- name of applicant:- file reference:802.02, 802.03 previous minute/s & reference:- date and author:8 May 2001 - Matthew Bowen, Manager Finance disclosure of interest:The Author has no Disclosure of Interest background:Council has been operating the liquid waste effluent system within the Mullewa townsite since assuming the management responsibility after the withdrawal of the then Public Works Department. Extensions have been made since then including Jose Street and Birdwood Streets. The Birdwood Street users have made regular contributions to the scheme including an initial capital contribution to cover the cost of construction. The State Housing area of town has been maintained by the Ministry of Housing and thus minimal costs have been incurred by Council. comment:The effluent pond and feeding scheme requires regular maintenance in order to maintain adequate efficiency. It is proposed to implement a per unit charge for those properties connected to the scheme. The charges for the scheme as per APPENDIX A are determined according to the composition and size of the user. The usage areas are broken up between Commercial and Residential with Commercial properties being further divided according to size. The charges are based on unit multiples of $160.00. The total fee collected each year will be placed into a reserve account for future requirements. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:Annual revenue from the scheme will be cash neutral as surplus funds will be placed in a Reserve account for future requirements. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.5.1:That the proposed fees based on unit charges of $160.00 be endorsed and implemented in the 2001/2002 financial year, and a Reserve Account be established for the specific purpose of providing capital and operating funds to improve and maintain the effluent wastewater scheme serving properties within the Mullewa townsite. COUNCIL DECISION:Moved: J B Thurkle Seconded: L J Wainwright That the proposed fees based on unit charges of $160.00 be endorsed and implemented in the 2001/2002 financial year, and a Reserve Account be established for the specific purpose of providing capital and operating funds to improve and maintain the effluent wastewater scheme serving properties within the Mullewa townsite. CARRIED 7/0 3:47pm Councillors Messina, Doherty and Thomas returned to the meeting.  TC "CHANGEOVER OF TOWN CREW UTILITY MW5002 AND MW5017" \f C \l "1" CHANGEOVER OF TOWN CREW UTILITY MW5002 AND MW5017 date of meeting:16 May 2001 location/address:- name of applicant:Mullewa Shire Council file reference:111 previous minute/s & reference:- date and author:8 May 2001 - Matthew Bowen, Manager Finance disclosure of interest:The Author has no Disclosure of Interest background:Provision was made in the 2000/2001 Municipal Budget for the changeover of MW5017. No provision was made for MW5002 as it was not anticipated that this vehicle would reach 40,000km prior to 30 June 2001. comment:Quotations have been sought on the changeover of two utilities being Mitsubishi Tritons, MW5002 and MW5017 which have both travelled 40,000kms. Attached at APPENDIX B is a summary of quotations received including specified options to be added. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:The net cost to Council for both vehicles amounts to $8,482.00. The amount in excess of previous budget commitments will be $4,241.00 strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.5.2:That the quotations received from John Hughes Skipper Mitsubishi for the changeover of both MW5002 and MW5017 not exceeding a net cost of $4,241.00 each be endorsed. COUNCIL DECISION:Moved: J B Thurkle Seconded: L M Newman That the quotations received from John Hughes Skipper Mitsubishi for the changeover of both MW5002 and MW5017 not exceeding a net cost of $4,241.00 each be endorsed. CARRIED 10/0   TC "UNPAID RATES WRITING OFF" \f C \l "1" UNPAID RATES WRITING OFF date of meeting:16 May 2001 location/address:- name of applicant:- file reference:201.06 previous minute/s & reference:- date and author:01 May, 2001 Matthew Bowen, Manager Finance disclosure of interest:- background:As part of the rating process, Council offers various payment options including the ability to pay rates over four instalments. The final instalment due date has since expired and thus a review of all outstanding rates has been performed. comment:Upon review of those assessments which have outstanding amounts owing as at 01 May 2001, the following assessments have unpaid amounts for various reasons and need to be written off before 30 June 2001: assessment numberreason/particularsamount $a129land gifted to crown prior to rating253.55a3632 x 240 litre refuse collection 2 x voluneer fire levy240.00 60.00a1541 x 240 litre refuse collection120.00a1185dead mining tenement5.58a1245dead mining tenement149.33a1246dead mining tenement149.33a1247dead mining tenement149.33a1248dead mining tenement149.33a1249dead mining tenement149.33a1259dead mining tenement149.33a1184dead mining tenement489.55a924dead mining tenement147.09a51voluntary fire levy 29.98a1073voluntary fire levy 3.52a1133voluntary fire levy90.00a1275voluntary fire levy 1.18a1276voluntary fire levy 1.52a1210voluntary fire levy12.01a194voluntary fire levy4.45a253voluntary fire levy2.51a824voluntary fire levy1.81a389voluntary fire levy2.68a30voluntary fire levy2.61a375voluntary fire levy14.32a130voluntary fire levy2.68a1169voluntary fire levy11.87a633voluntary fire levy5.85a32voluntary fire levy27.90a1203voluntary fire levy21.41a255voluntary fire levy30.00a351voluntary fire levy30.00a353voluntary fire levy30.00a1030voluntary fire levy30.00a12voluntary fire levy30.00a126voluntary fire levy30.00a139voluntary fire levy30.00a23voluntary fire levy27.90a352voluntary fire levy30.00a80voluntary fire levy30.00a196voluntary fire levy30.00a36voluntary fire levy30.00a135voluntary fire levy30.00a228voluntary fire levy30.00a243voluntary fire levy30.00a29voluntary fire levy30.00a852voluntary fire levy30.00a306voluntary fire levy30.00a307voluntary fire levy30.00a308voluntary fire levy30.00a310voluntary fire levy30.00a311voluntary fire levy30.00a897voluntary fire levy30.00a110voluntary fire levy30.00a1297voluntary fire levy30.00a205voluntary fire levy30.00a27voluntary fire levy30.00a71voluntary fire levy30.00a900voluntary fire levy30.00a1034voluntary fire levy30.00a109voluntary fire levy30.00a187voluntary fire levy30.00a197voluntary fire levy30.00a213voluntary fire levy30.00a256voluntary fire levy30.00a270voluntary fire levy30.00a372voluntary fire levy30.00a412voluntary fire levy30.00a58voluntary fire levy30.00a6voluntary fire levy domestic refuse - vacant30.00 120.00a72voluntary fire levy30.00a85voluntary fire levy30.00a136voluntary fire levy30.00a188voluntary fire levy30.00a211voluntary fire levy30.00a212voluntary fire levy11.66A313voluntary fire levy30.00A121voluntary fire levy30.00A207voluntary fire levy30.00a248voluntary fire levy30.00A268voluntary fire levy30.00a301voluntary fire levy30.00a487voluntary fire levy30.00a52voluntary fire levy30.00a856voluntary fire levy30.00a1031voluntary fire levy30.00a112voluntary fire levy30.00a113voluntary fire levy30.00a189voluntary fire levy30.00a23voluntary fire levy30.00a269voluntary fire levy30.00a303voluntary fire levy30.00a304voluntary fire levy30.00a841voluntary fire levy30.00a1033voluntary fire levy30.00a1219voluntary fire levy30.00a137voluntary fire levy30.00a195voluntary fire levy30.00a267voluntary fire levy30.00a1316voluntary fire levy30.00a387voluntary fire levy30.00a18voluntary fire levy30.00a1289voluntary fire levy30.00a132voluntary fire levy30.00a133voluntary fire levy30.00a14voluntary fire levy30.00a146voluntary fire levy30.00a150voluntary fire levy30.00a164voluntary fire levy30.00a17voluntary fire levy30.00a183voluntary fire levy29.99a190voluntary fire levy29.98a192voluntary fire levy30.00a193voluntary fire levy30.00a199voluntary fire levy30.00a265voluntary fire levy30.00a296voluntary fire levy30.00a396voluntary fire levy30.00a86voluntary fire levy30.00a899voluntary fire levy30.00a271voluntary fire levy30.00a297voluntary fire levy30.00a25voluntary fire levy30.00a9voluntary fire levy30.00a19voluntary fire levy30.00a299voluntary fire levy30.00a300voluntary fire levy30.00a65voluntary fire levy30.00a66voluntary fire levy30.00a67voluntary fire levy30.00a513voluntary fire levy30.00a504voluntary fire levy30.00a1039voluntary fire levy30.00a1040voluntary fire levy30.00a1099voluntary fire levy30.00a1286voluntary fire levy30.00a525voluntary fire levy30.00a1029voluntary fire levy30.00a1225voluntary fire levy30.00a1229voluntary fire levy30.00a1271voluntary fire levy30.00a1305voluntary fire levy30.00a1307voluntary fire levy30.00a1308voluntary fire levy30.00a1309voluntary fire levy30.00a1304voluntary fire levy30.00a498voluntary fire levy30.00a499voluntary fire levy30.00a506voluntary fire levy30.00a507voluntary fire levy30.00a508voluntary fire levy30.00a510voluntary fire levy30.00a511voluntary fire levy30.00a1151voluntary fire levy30.00a1157voluntary fire levy30.00a1163voluntary fire levy30.00a1177voluntary fire levy30.00a548voluntary fire levy30.00a645voluntary fire levy30.00a784voluntary fire levy30.00a655voluntary fire levy30.00a674voluntary fire levy30.00a642voluntary fire levy30.00a657voluntary fire levy30.00a1317voluntary fire levy30.00a1222voluntary fire levy30.00a630voluntary fire levy30.00a1047voluntary fire levy30.00a1048voluntary fire levy30.00a1050voluntary fire levy30.00a1055voluntary fire levy30.00a1056voluntary fire levy30.00a1058voluntary fire levy30.00a1195voluntary fire levy30.00a664voluntary fire levy30.00a665voluntary fire levy30.00a615voluntary fire levy30.00a578voluntary fire levy30.00a1070voluntary fire levy30.00a1071voluntary fire levy30.00a580voluntary fire levy30.00a895voluntary fire levy30.00a618voluntary fire levy30.00a1268voluntary fire levy30.00a1063voluntary fire levy30.00a1066voluntary fire levy30.00a1067voluntary fire levy30.00a1068voluntary fire levy30.00a1069voluntary fire levy30.00a1124voluntary fire levy30.00a552voluntary fire levy30.00a572voluntary fire levy30.00a574voluntary fire levy30.00a581voluntary fire levy30.00a593voluntary fire levy30.00a603voluntary fire levy30.00a607voluntary fire levy30.00a613voluntary fire levy30.00a896voluntary fire levy30.00a947voluntary fire levy30.00a592voluntary fire levy30.00a1060voluntary fire levy30.00a1061voluntary fire levy30.00a752voluntary fire levy30.00a1261voluntary fire levy30.00a1262voluntary fire levy30.00a762voluntary fire levy30.00a768voluntary fire levy30.00a769voluntary fire levy30.00a778voluntary fire levy30.00a1265voluntary fire levy30.00a1266voluntary fire levy30.00a779voluntary fire levy30.00a759voluntary fire levy30.00a770voluntary fire levy30.00a1086voluntary fire levy30.00a1087voluntary fire levy30.00a1088voluntary fire levy30.00a714voluntary fire levy30.00a1082voluntary fire levy30.00a1083voluntary fire levy30.00a1296voluntary fire levy30.00a727voluntary fire levy30.00a738voluntary fire levy30.00a1236voluntary fire levy30.00a716voluntary fire levy30.00a723voluntary fire levy30.00a752voluntary fire levy30.00$8,487.58statutory environment:There are no statutory implications on this matter. policy implications:There are no policy implications on this matter. financial implications:There will be a loss of rate revenue of $8,487.58 for the financial year ending 30 June 2001. strategic implications:There are no strategic implications on this matter. voting requirements:Absolute majority. officer recommendation item no. 10.5.3:That the amount of $8,487.58 being unpaid voluntary fire levies, refuse collection and mining tenements, as listed, be written off. COUNCIL DECISION:Moved: G R Jenkin Seconded: L J Wainwright That the amount of $8,487.58 being unpaid voluntary fire levies, refuse collection and mining tenements, as listed, be written off. CARRIED 10/0  TC "FINANCE REPORT 30 APRIL 2001" \f C \l "1"  FINANCE REPORT 30 APRIL 2001  date of meeting:16 May 2001 date and author:07 May, 2001 Matthew Bowen, Manager Finance comment:FINANCIAL POSITION The Bank Reconciliation balances for April 30, 2001 and March 31, 2001 with comparisons to the previous year, were as follows: april 2001april 2000*municipal fund trust fund$81,940.33cr $16,689.61cr$419,409.14cr $6,778.96cr march 2001march 2000*municipal fund trust fund$220,873.32cr $17,519.61cr579,386.67cr 6,708.96cr*municipal fund includes all unrestricted funds bank statement balances: The bank balances as at 30 April 2001 were as follows: unrestricted fundsmunicipal fund cash deposit account commercial bill excess of reserves restricted funds reserve funds commercial bill trust fund all of the above funds are invested with the commonwealth bank.$5,138.91cr $98,148.54cr 4,640.08cr $177,640.08cr $16,459.61crstatutory environment:There are no statutory implications on this matter.policy implications:There are no policy implications on this matter. financial implications:There are no financial implications on this matter. strategic implications:There are no strategic implications on this matter. voting requirements:- officer recommendation item no 10.5.4:That the Finance Report for the period ended 30 April 2001 be received. COUNCIL DECISION:Moved: G R Jenkin Seconded: J B Thurkle That the Finance Report for the period ended 30 April 2001 be received. CARRIED 10/0   TC "HISTORIC ENGINES PRESERVATION OF" \f C \l "1"  HISTORIC ENGINES PRESERVATION OF date of meeting:16 May 2001 location/address:Mullewa Shire name of applicant:Machinery Preservation Club of WA (Incorporated) file reference:610 previous minute/s & reference:0010.27; F0010.06; 0008.34; F9802.16; F9811.06 date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:In October 2000 after having determined that Mr Phil Keeffe had given his assent to the restoration of the Category One and Category Two machine items the Chief Executive Officer was empowered to negotiate restoration of such items in accordance with Councils previous determination on August 2000. The Machinery Preservation Club of Western Australia has undertaken collection of those Category One and Two items and drafted for Councils acceptance, an agreement. comment:The draft agreement as prepared by the Machinery Preservation Club provides that the Category One engines will be restored to the best ability of the Club and that no disposal of such engines can take place without the approval of the Council. The Category Two engines are gifted to the Machinery Preservation Club with full transfer rights of ownership. Attached at APPENDIX C is a copy of the draft agreement for Councils comment. Attached at APPENDIX D is correspondence from the Machinery Preservation Club of WA in which it details information with respect to the Category One and Category Two engines and of their historical worth. consultation:- statutory environment:Mr Phil Keeffe, the original donor of the engines, has been kept fully informed and is aware of the action of Council with respect to these engines. The Machinery Preservation Club has been in contact with him and he supports the action being undertaken by Council. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:The generous action of Council in this regard has been known and is appreciated. Advertising of Councils involvement through the affixation of a brass name plate will be beneficial to the Municipality. voting requirement:- officer recommendation item no 10.5.5:That the agreement between the Mullewa Shire Council and the Machinery Preservation Club of Western Australia with respect to the conditions surrounding the restoration and change of ownership of Category One and Category Two engines as previously identified be entered into and that the Municipal Seal be duly affixed. COUNCIL DECISION:Moved: B I N Thomas Seconded: M R Doherty That the agreement between the Mullewa Shire Council and the Machinery Preservation Club of Western Australia with respect to the conditions surrounding the restoration and change of ownership of Category One and Category Two engines as previously identified be entered into and that the Municipal Seal be duly affixed. CARRIED 10/0   TC "MULLEWA FOOTBALL CLUB FINANCIAL SUPPORT" \f C \l "1"  MULLEWA FOOTBALL CLUB FINANCIAL SUPPORT date of meeting:16 May 2001 location/address:- name of applicant:Mullewa Football Club file reference:606.01 previous minute/s & reference:0011.30 date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Correspondence has been received from the Mullewa Football Club in which it requested that the Mullewa Shire Council set aside a grant of $10,000.00 in the upcoming budget to be used for the purposes of: Operating Costs - $6,000.00 Administrative Costs - $2,000.00 Development of Pride and Cultural Awareness Initiatives - $2,000.00 Total Cost $10,000.00 It advises that these figures are based on projected costs for the 2001 season and will ensure that the Club remains viable for the season. The Club advises that it has developed a comprehensive budget for the 2001 season and beyond and when finalised it will be forwarded to Council along with a detailed plan of how the grant will be used and a copy of the Clubs Strategic Plan which was developed following a series of workshops involving players and officials. comment:In November 2000 the Mullewa Football Club approached Council with a request to waive the sportsground fees for 2000 and 2001 seasons and to provide financial support of $10,000.00. At that time the Council determined to advise the Club that it needed more information with respect to anticipated outcomes and a future direction. The information as supplied by the Club was insufficient on which to be able to make a decision and it needed to provide information on its long term future including supporting documentation as to financial viability, membership and direction. consultation:- statutory environment:There are no known statutory implications at this time. policy implications:There are no known policy implications at this time. financial implications:There is an amount of $1,375.00 outstanding from the Mullewa Football Club being half of the sportsground usage charge as imposed for the 2000 season. The provision of financial assistance as requested by the Club will be a matter for determination as part of the 2001/2002 Municipal Budget. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.5.6:That information and requests from the Mullewa Football Club for financial support be noted and that a decision be made only after having received further information and supporting documentation as detailed by the Club. COUNCIL DECISION:Moved: M R Doherty Seconded: L J Wainwright That information and requests from the Mullewa Football Club for financial support be noted and that a decision be made only after having received further information and supporting documentation as detailed by the Club. CARRIED 10/0   TC "JUVENILE CRIME ISSUES RESOLUTION OF" \f C \l "1"  JUVENILE CRIME ISSUES RESOLUTION OF date of meeting:16 May 2001 location/address:Mullewa Shire name of applicant:- file reference:403 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:On Tuesday 8 May the Shire President convened a meeting with the heads of regional government agencies and local organisational representatives to consider the question of juvenile criminal activity within the Mullewa townsite and to seek to develop a strategy and commitment from agencies to assist to overcome the problem. This meeting followed on from a community meeting held on Thursday 3 May called by the Mullewa Aboriginal community and chaired by Mr Taffy Papertalk in which some thirty community members also discussed this issue. comment:Attached at APPENDIX E is a copy of damage reports submitted by Council staff for the period from July 2000. Highlighted within that report is specific damage which can be identified as the result of juvenile activity. This information was conveyed to the meeting on 8 May and will also be referred to Safer WA. The outcome of 8 May meeting is that all government agencies working within the Mullewa townsite have reaffirmed their commitment through the provision of resources to assisting the community to deal with juvenile crime issues. It is intended that an Interagency Working Group will be formed with the specific objective of targeting repeat juvenile offenders and their associated families in order to achieve a modification of their behaviours. It was noted that unless such strategies can be put in place and are effective then it is likely that a number of juveniles from within this community and a large number under the age of ten years, will come into contact with the criminal justice system. At the meeting on 8 May the Council also came in for some criticism for not having a Youth Development Officer although it was noted that the officer has only been gone for the last two months and that the incidents of criminal damage stretch prior to that, and that the officer is restricted under the terms of agreement with Family and Childrens Services to dealing with youth ten years and over. However, based upon the level of support shown at the community meeting and at the meeting on 8 May, for the Council to continue to operate a service aimed at youth, advertising will shortly occur to find a replacement officer. consultation:- statutory environment:The powers to deal with criminal acts and care and protection of children primarily rest with government agencies. The Council should support such agencies but would need to be careful that it did not act outside its limited powers. policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:The Council needs to continue to maintain pressure on the State Government and work with organisations such as Safer WA Mullewa. voting requirement:- officer recommendation item no 10.5.7:That Establishment of an Interagency Working Group to tackle issues associated with unacceptable juvenile activity, under the banner of Safer WA Local Committee is endorsed, and The Chief Executive Officer undertake immediate advertising to replace the Youth Development Officer. COUNCIL DECISION:Moved: B I N Thomas Seconded: F W Newman That Establishment of an Interagency Working Group to tackle issues associated with unacceptable juvenile activity, under the banner of Safer WA Local Committee is endorsed, and The Chief Executive Officer undertake immediate advertising to replace the Youth Development Officer. CARRIED 10/0 Councillor Wainwright suggested that if a request is received for a BMX track or skate park that the children assist with the building of the tracks.  TC "AUDITORS APPOINTMENT OF" \f C \l "1"  AUDITORS APPOINTMENT OF date of meeting:16 May 2001 location/address:- name of applicant:- file reference:204 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Council is required to appoint auditors for the period commencing 1 July 2001. Councils current auditors are Haines Norton & Co whose term expires on 30 June 2001 for the audit year 2000/2001. There is no requirement to go to public tender for the appointment of auditors. An interest has been expressed from the Shires of Chapman Valley, Irwin and Northampton to join with Mullewa in a joint appointment of an auditor. comment:There may be some advantage to a joint audit approach with neighbouring local governments as was undertaken at the time that Haines Norton & Co were appointed. The intention would be that this Council would act as the lead agency and call for quotations for the provision of audit services on a regional basis to each of those local government authorities. Appointment based upon that information would subsequently be confirmed by each individual Council. consultation:- statutory environment:Local Government Act and the Local Government (Audit) Regulations 1996 policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications but will form part of the 2001/2002 budget process. strategic implications:There may be benefit in a joint regional approach. voting requirement:- officer recommendation item no 10.5.8:That Quotations be sought from suitably qualified auditors to provide audit services on a joint regional basis to the Shires of Mullewa, Chapman Valley, Irwin and Northampton, and That this authority be the lead agency to coordinate the quotation process. COUNCIL DECISION:Moved: L J Wainwright Seconded: N D Johnstone That Quotations be sought from suitably qualified auditors to provide audit services on a joint regional basis to the Shires of Mullewa, Chapman Valley, Irwin and Northampton, and That this authority be the lead agency to coordinate the quotation process. CARRIED 10/0   TC "MUNICIPAL WORKCARE SCHEME REVISED SCHEME RULES" \f C \l "1"  MUNICIPAL WORKCARE SCHEME REVISED SCHEME RULES date of meeting:16 May 2001 location/address:- name of applicant:Municipal WorkCare file reference:104 previous minute/s & reference:- date and author:10 May 2001 - Graham Wilks, Chief Executive Officer disclosure of interest:The Author has no Disclosure of Interest background:Correspondence has been received from Municipal WorkCare which operates the Municipal WorkCare Scheme (Insurance) in which it advises that it has prepared a set of revised Scheme rules for ratification by Council. The Scheme rules need to be ratified by Council no later than 31 May 2001. comment:Attached at APPENDIX F is a copy of correspondence from Municipal WorkCare and a summary of the substantive changes which are proposed under the revised Scheme rules. Given that the activity of the Schemes covered by the Workers Compensation and Rehabilitation Act 1991 and WorkCover WA guidelines it would be difficult to determine from this authority whether there is anything of detriment to it should the Scheme rules amendment be approved. In such cases reliance is placed upon the Western Australian Municipal Association and the Board Chairman to ensure that the best interests of the respective local government members are being served. consultation:- statutory environment:Workers Compensation and Rehabilitation Act 1981 policy implications:There are no known policy implications at this time. financial implications:There are no known financial implications at this time. strategic implications:There are no known strategic implications at this time. voting requirement:- officer recommendation item no 10.5.9:That the proposed amendments to the Municipal WorkCare Scheme rules as contained in the April 2001 Scheme Rules Document are noted and supported. COUNCIL DECISION:Moved: L M Newman Seconded: G R Jenkin That the proposed amendments to the Municipal WorkCare Scheme rules as contained in the April 2001 Scheme Rules Document are noted and supported. CARRIED 10/0   TC "ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS" \f C \l "1"  ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS date of meeting:16 May 2001 date and author:16 May 2001 - Jan Wilks, Accounts Clerk comment:Attached at APPENDIX G is a list of accounts for payment and special payments totalling $261,096.26 for the month of April 2001. voting requirements:- officer recommendation item no. 10.5.10:That the accounts numbered Trust Fund 0048 Municipal Fund 5381 5412 (inclusive) Municipal Fund 5418 5507 (inclusive) Direct Debit Salaries & Wages 11.04.2001, 26.04.2001, 09.05.2001 totalling $261,096.26, and Special Payments numbered Trust Fund 0048 Municipal Fund 5381 5412 (inclusive) Direct Debit Salaries & Wages 11.04.2001, 26.04.2001, 09.05.2001 be passed for payment. COUNCIL DECISION:Moved: M R Doherty Seconded: N D Johnstone That the accounts numbered Trust Fund 0048 Municipal Fund 5381 5412 (inclusive) Municipal Fund 5418 5507 (inclusive) Direct Debit Salaries & Wages 11.04.2001, 26.04.2001, 09.05.2001 totalling $261,096.26, and Special Payments numbered Trust Fund 0048 Municipal Fund 5381 5412 (inclusive) Direct Debit Salaries & Wages 11.04.2001, 26.04.2001, 09.05.2001 be passed for payment. CARRIED 10/0   TC "CHIEF EXECUTIVE OFFICERS REPORT MAY 2001" \f C \l "1" CHIEF EXECUTIVE OFFICERS REPORT MAY 2001: Forthcoming Meetings  18.05.2001 Mid West Regional Road Group Technical Working Group Meeting Mullewa 9:30am23.05.2001Visit of Mr Richard Mann, Regional Manager Main Roads WA Mullewa 9:30am31.05.2001Northern Ward Teleconference Mullewa 8:30am31.05.2001Central Sub-Group Meeting Mullewa 10:30am08.06.2001FESA Western Rescue Symposium Perth 8:30am09.06.2001Transport Review Seminar Geraldton 8:00am11.06.2001Safer WA Mullewa Local Committee Meeting Mullewa 1:00pm15.06.2001Mid West Regional Road Group Meeting City of Geraldton 9:00am22/23/24.06.2001Councillor Development Weekend Perth09.07.2001Safer WA Mullewa Local Committee Meeting Mullewa 1:00pm19.04.2001: Official Opening Of Radio Retransmission Facilities  On Thursday 19 April 2001 I represented the Council at the official opening of the AM Radio retransmission facilities in Morawa. You may recall that the opening was the culmination of the establishment of commercial Geraldton broadcasting service within the North Midlands area and directly as a result of assistance provided by the member Councils of the North Midlands Voluntary Regional Organisation of Councils. The retransmission facility was officially opened by Professor David Flint, the Chairman of the Australian Broadcasting Authority. 23.04.2001: Single Association Forum On Monday 23 April 2001 the Shire President and Deputy President accompanied by myself attended the Single Association Forum meeting at the Ascot Racecourse in Perth. The intention was to consider the report from the Single Association Taskforce including the preferred model as developed by that Taskforce to progress and refine movement towards the establishment of a Single Association. A number of motions were put forward by the Single Association Taskforce Executive which was then subsequently voted upon by the membership. The clear intention of the meeting based upon voting was that a Single Association be introduced with a 24 member Executive, twelve of which come from CSCA and CUCA former members. CSCA membership in attendance did not support a recommendation that the Lord Mayor of the City of Perth be an ex-officio member of the State Council. It is expected that, based upon that meeting and the meeting the previous day of LGA members, a further Position Paper will be put to all local governments in time for adoption at the annual conference in early August. 10.6.4 27.04.2001: Safer WA Mid West District Committee Meeting On Friday 27 April 2001 the Shire President and myself attended a meeting of the Safer WA Mid West District Committee in Geraldton in our capacity as delegates from the Safer WA Mullewa Local Committee. At that meeting a motion from the Safer WA Mullewa Local Committee was put and subsequently passed at District level that parents and guardians be made responsible for any criminal activity of children under the age of ten years. Moved: G R Jenkin Seconded: M R Doherty That the Chief Executive Officers report for the month of May 2001 be received. CARRIED 10/0   TC "GENERAL BUSINESS:" \f C \l "1" GENERAL BUSINESS:  TC "TELECENTRE VIDEO CONFERENCING" \f C \l "1" TELECENTRE VIDEO CONFERENCING Councillor Thomas advised Council that video conferencing facilities will be available at the Telecentre in the near future.  TC "TELECENTRE RATING" \f C \l "1" TELECENTRE RATING  Councillor Thomas requested that the Chief Executive Officer ascertain whether or not the Telecentre will be exempt from Council rates.  TC "COMMUNITY NOTICE BOARD ERECTION OF" \f C \l "1" COMMUNITY NOTICE BOARD ERECTION OF Councillor Thomas enquired about the possibility of having a notice board erected in an appropriate place in the central business district. Councillor Thurkle advised that he is currently in the process of providing a notice board in his business premises.  TC "ANTI-GRAFFITI PAINT USE OF" \f C \l "1" ANTI-GRAFFITI PAINT USE OF Councillor Thomas requested that the graffiti on the pool walls be removed and directed the Chief Executive Officer to investigate the cost of using graffiti resistant paint for the swimming pool as well as the tourist centre walls.  TC "MALEY STREET CONDITION OF" \f C \l "1" MALEY STREET CONDITION OF Councillor Thurkle advised that he has received complaints regarding the condition of Maley Street which has become very corrugated. He informed Council that a car had rolled over while driving along Maley Street on Tuesday 25 May. CLOSURE OF MEETING: 4:32pm The President closed the meeting. These minutes were confirmed at a meeting on 20 June 2001. 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